SOSi

Air & Navy Team Administrative Manager

Job Locations IQ-Iraq
Job Post Information* : Posted Date 3 weeks ago(6/12/2020 12:17 PM)
ID
2020-3866
Category
Administrative/Clerical
Location : Location
IQ-Iraq
Clearance Requirement
Secret
Job Requires Relocation
Yes

Overview

SOSi is seeking an Air & Navy Team Administrative Manager in support of a U.S. government customer.  Air & Navy Team Administrative Manager responsibility is to ensure all administrative, personnel management, travel, and budget requirements are completed for all Air & Navy Team personnel.

Responsibilities

  • Coordinates team activities with the US government customer, U.S. Embassy-Baghdad, the GoI, and other staffs as necessary
  • Serves as the subject matter expert for personnel daily reports
  • Responsible to keep all foreign military sales correspondence letterhead accurate and up-to-date.
  • Responsible to ensure all foreign military sales correspondence is correct, error-free and signed by appropriate team members
  • Prepares documents for expedited delivery or special mail handling, supply orders, and purchase requests.
  • Reviews office procedures and recommends changes to improve the efficiency and effectiveness of office operations.
  • Creates and maintains calendars for the office and schedules appointments, meetings, and other activities
  • Receives visitors and provides distinguished visitor coordination, support, and protocol.
  • Establishes and maintains liaison with counterparts in other Office of Security Cooperation-Iraq organizational elements to include the Commanders Initiative Group, Joint Staff, and functional team leaders to exchange information on administrative and office management support matters.
  • Serves as the subject matter expert for air and ground movements
  • Provides travel support to Team members to include itinerary planning, procurement of lodging and travel reservations, support to file travel vouchers in the Defense Travel System (DTS).
  • coordinates and plans travel of Air & Navy Team personnel within the International Zone and the Red Zone in coordination with embassy Regional Security Officers
  • Serves as the senior subject matter expert of document management
  • Serves as CATTS database manager, custodian, and instructor.  Solely responsible to enter new foreign military sales documentation/correspondence into CATTS
  • Advises team members and case managers of receipt and input of new foreign military sales documentation/correspondence
  • Organizes and maintains all administrative, subject, country, and miscellaneous paper and online files as directed by Team Director and case managers
  • All other duties as assigned

Qualifications

  • Active in scope SECRET security clearance
  • High School diploma or equivalent required, Bachelor’s degree desired
  • Four to six years previous executive administrative support
  • Previous experience supporting military organizations is highly desired
  • Previous foreign military sales support experience is desired
  • Proficiency in Arabic desired but not required

Working Conditions

  • Fast paced, deadline driven environment
  • Personnel will be subject to various pre-deployment medical screenings and must be of sufficient physical health to endure at least 320 days of 365 deployed to potentially hostile and austere locations

SOSi is an equal employment opportunity employer and affirmative action employer. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities

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