SOSi

Facilities Coordinator

Job Locations US-VA-Reston
Job Post Information* : Posted Date 3 weeks ago(7/17/2020 7:59 AM)
ID
2020-3936
Location : Location
US-VA-Reston
Clearance Requirement
None
Job Requires Relocation
No

Overview

SOSi is currently seeking an experienced Facilities Coordinator to join our team in Reston, VA.  The Facilities Coordinator will be responsible for assisting  the Facility Manager with a wide variety of daily maintenance, supply and inventory duties including coordinating maintenance and general repair of multiple facilities. While visiting facilities in the area, the Facilities Coordinator will proactively manage facility improvements and provide management with the necessary data for future planning and expansion. The Facilities Coordinator possesses excellent communication skills while working with internal staff, vendors and building management to ensure the timely and quality completion of work orders. The ideal candidate will have both excellent customer service skills and attention to detail.

Responsibilities

  • Adheres to and promotes SOSi’s organizational goals, principles, and core values
  • Assists the Facility Manager in the day-to-day maintenance of the office space, ensuring that the office is maintained by in-house staff, outside vendors and building maintenance, and that any problems are rectified in the quickest, most economical manner
  • Acts as liaison with building management for any building maintenance. Assists with receiving and dispatching of work requests to technical staff, vendors, or other service providers. Utilizes the building engines ticketing system, oversees work and ensures completion
  • Provide facilities helpdesk services and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product
  • Assists with measuring and reporting key performance indicators against service level agreements
  • Coordinates the inspection and maintenance of the fire protection and equipment on fire suppression systems to ensure proper operations at each facility
  • Surveys office space daily for furniture damage, non-working appliances, burned out lights, etc.
  • Duties will include; troubleshooting, preventative maintenance, regular inspections, and minor repairs to the facilities such as; flooring, minor plumbing, drywall, painting, minor door, and hardware all to assist with the smooth operations of the overall facility
  • Monitors performance of the company’s various outside vendors. Brings any problems to the Facility Manager’s attention. Will identify equipment in need of replacement and preventative maintenance work on a proactive basis, to ensure uninterrupted service. Recommends changes to procedures or services, when necessary
  • Ensures that vendor Certificates of Insurance (COI) are filed with the building and are up to date
  • Assists the Facility Manager by coordinating arrival and installation of furniture. Reviews and processes invoices for Facility Managers approval.
  • Assists the Facility Manager in managing the office seating space for all employees including; implementing all moves (additions and changes), updating seating charts in Visio and ensuring offices and cubicles for new employees have been set-up and furnished appropriately. Welcomes new employees to the company, helps them get settled-in, and may follow-up on any additional needs they may have.
  • Conducts temporary office builds, furniture system set-up, and removal to support office moves and re-design
  • Assists Facility Manager with tactical planning of facilities team goals and objectives
  • Perform facility site inspections at various locations
  • Participates in the company’s emergency response plan and ensure evacuation plans and building operating plans (BOP) are in place for each facility. Supports coordination of emergency contact lists, preparation for emergencies, and creates action plans
  • Provides support to the procurement team with RFP’s, bid information, or any other documents or information to support procurement efforts and act as a liaison to security, finance, and other support services
  • Covers receptionist desk, answers and transfers calls, and acts as an interface with visitors, guests, and vendors.
  • Receives, sorts, and distributes daily mail and deliveries, process FedEx and UPS outgoing shipments
  • Provides support for meetings and conference room reservations and set up as needed and directed. Arrange food orders as requested including set-up and clean up as appropriate
  • Maintains multiple breakrooms by stocking coffee, utensils, cups, plates, and paper products
  • Restocks and replenishes paper in all copy rooms as needed
  • Maintains office supply inventory and submits orders for restock or as needed through Staples; ensures the supply room is full, neat, and organized at all times
  • Seeks to continuously improve processes, systems, and overall business practices
  • Provides process and procedures training and direction to new associates

Qualifications

  • Computer proficiency (Microsoft Office Suite - MS Word, Excel, and PowerPoint)
  • Communication proficiency (oral and written)
  • Ability to manage multiple activities/projects simultaneously, work independently and as part of a team in a varied and changing work environment, assess priorities with attention to detail
  • Ability to maintain professionalism at all times under stressful situations
  • Must be highly credible and trustworthy, and operate with a high degree of integrity
  • Must have a positive, can-do attitude and be able to fuel growth and innovation
  • Professional attitude and appearance
  • Must be able to bend, lift, stretch, climb and crawl to inspect equipment and all areas of facilities
  • Must be familiar with the operation of assorted power tools
  • Push, pull, or lift up to 50 pounds
  • Ability to work after hours, or weekends as needed
  • Ability to travel between offices, if required
  • Other duties may be assigned

Preferred Qualifications

  • Fluency in a foreign language is desirable, but not required.
  • Ability to obtain and maintain a U.S. government security clearance.

Working Conditions

  • Working conditions are normal for an office environment.
  • Fast paced, deadline-oriented environment.
  • May require periods of non-traditional working hours including consecutive nights or weekends (if applicable)

 

SOSi is an equal employment opportunity employer and affirmative action employer. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.


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