Responsible for accuracy of calculating and processing Time and Attendance into a various proprietary financial system, ensuring timeliness and accuracy of information. This includes working accounts by organization or country code by processing a variety of transactions which affect pay, leave, taxes, benefits, and other deductions.
Receive, research, analyze, and process Alliances pay actions such as, but not limited to: Advance of Salary, Allowance Only, Charge’ Pay, Danger Pay, Death Packages, FSN Relief Fund, General Inquiry & History, Language Incentive Pay (LIP), Lump Sum Annual Leave, New Hire (3161), Overpayment & Overpayment Responses, Post Allowance, Post Arrival Allowance (TM8), Post Departure Allowance (TM5), Post Differential, Premium Pay, Restored Leave Adjustment, Separations, SMA (Separate Maintenance Allowance), SND (Service Needs Differential), Special Allowance (Special Cost of Living Allowance), Special Post Allowance, Supplementals, T&A Processing & T&A Processing Manual Submission, YTDA (Year End Capping Payout & Year to Date Adjustment), etc…
As needed, the following Alliances Reporting measures may be required: T&A Report Monitoring, Employee Not Paid Report, FEPCA Reduction by Employee Report, SCALP Report, SND Report, Automated Adjustment Report, T&A Correction Errors by Org Code and Calculations Exception Report.
Verifies the validity of personnel actions and personal service contracts/agreements prepared by serviced Embassies, rejecting those who are not properly completed or in accord with existing personnel law, regulation and advises post personnel offices of the deficiencies and corrections needed to affect the action.
Answers questions from employees regarding payroll matters (pay, deductions and related matters).
Audits, analyzes, and reconciles reports or accounts, and as necessary, makes adjustments which are largely retroactive in nature. More difficult adjustments may require extensive record searches and involve correction of accounts.
Perform manual calculations when deemed necessary to verify year-to-date adjustments and corrections when the calculations cannot be performed through the automated payroll system, CAPPS and or other financial systems as required.
Research, correct and determine the cause of erroneous payments and timely clearing of domestic and overseas T&A rejects.
Prepares reports on various aspects of the payroll cycle, as requested by DoS.
Performs other payroll duties as assigned.
Software Systems Utilized:
CAPPS (Consolidated American Personnel & Payroll System), Report.web, Employee Express, Microsoft Office Suite (Excel, Word, Outlook), Global Foreign Affairs Compensation System (GFACS), GFS Knowledge Base (KB), GEMS (Government Employee Management System), DIS (Document Imaging System & various websites of government agencies (Employee Express, IRS, TSP. Office of Personnel Management) and other software systems required to complete the job.