SOSi

Executive Assistant

Job Locations US-VA-Reston
Job Post Information* : Posted Date 1 month ago(11/8/2021 2:28 PM)
ID
2021-5290
Location : Location
US-VA-Reston
Clearance Requirement
None
Job Requires Relocation
No

Overview

SOS International LLC (SOSi) is seeking an Executive Assistant to join our Operations team at our headquarters in Reston, VA. The Executive Assistant is responsible for coordinating and managing a variety of day-to-day administrative requirements for several Business Unit (BU) including but not limited to: executive calendars, correspondence, presentations, protocol, filing systems, and special events. The ideal candidate is comfortable working in a fast-paced office environment.

Responsibilities

  • Schedules, organizes and de-conflicts in-person, telephone and video conference meetings.
  • Coordinates and supports office visits (e.g., receives visitors, provides driving directions, takes coats, offers refreshments, etc.).
  • Synchronizes and manages work and personal calendars, based on individual preferences, and provides reminders of scheduled meetings and events.
  • Configures and manages executive MS Office suite of applications (e.g. Outlook, Teams, SharePoint, etc.)
  • Reviews and responds to emails, based on .
  • Writes, transcribes and proofreads memos and letters for internal and external distribution.
  • Prepares, sends and follows up on electronic questionnaires and event invitations.
  • Tracks and reports important dates and events, such as birthdays, unique religious holidays, and significant employee life events (e.g., birth of new children, professional and academic accomplishments, etc.).
  • Helps to plan and execute corporate and business unit events, such as holiday gatherings, and educational and informational seminars; manages office and conference room appearances as appropriate.
  • Researches, compiles and analyzes data for reports and special projects.
  • Creates and edits presentations, spreadsheets, and projects utilizing the full MS Office suite of applications.
  • Assists executives with purchase requisitioning and expense reimbursements.
  • Creates and manages electronic and paper filing systems based on individual preferences.
  • Researches and introduces basic tools and methods to enhance workplace operations, integration and communications.
  • Sets and manages standards for and helps to train other executive and administrative assistants throughout the Company.
  • Performs work and personal errands, as necessary.
  • Orders and manages catering in support of leadership meetings and other special events.
  • Provides support to other Company executives and performs other administrative duties, as required.

Qualifications

  • Bachelor’s Degree from an accredited U.S. college or university; may be substituted in lieu of education.
  • Demonstrated professional administrative support experience; preferably at the Executive level.
  • Advanced demonstrated Microsoft Office skills to include Word, Excel, PowerPoint, Project, Teams, Share Point and Outlook.
  • Ability to type at least 50 words per minute.
  • Demonstrated ability to learn and master other specialized software applications.
  • Excellent demonstrated writing and speaking skills.
  • Excellent demonstrated organizational, project management and problem-solving skills.
  • Excellent demonstrated interpersonal skills.
  • Excellent demonstrated critical thinking skills.
  • Demonstrated ability to exercise discretion in the handling of sensitive business and personal matters.

Preferred Qualifications

  • Demonstrated knowledge and experience in the U.S. Government Contracting industry.
  • Demonstrated experience with Deltek CostPoint purchasing and T&E systems.
  • Five or more years of administrative support experience in the government contracting space; preferably support at the executive level.
  • Ability to obtain and maintain a U.S. government security clearance.

Working Conditions

  • Work primarily from the office with limited remote working as allowed or necessary.Around-the-clock availability and occasional non-traditional work hours including nights, weekends and holidays, as needed.
  • Occasional physical exertion, including lifting and/or moving objects or packages weighing up to 25 lbs.

SOSi is an equal employment opportunity and affirmative action employer. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of qualified individuals who are minorities, women, protected veterans, and individuals with disabilities.


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